Let me guess: you’ve got a mental list running in the background at all times.

Did I remind everyone about tomorrow’s class? Should I send that welcome email to the new student? When was the last time I reached out to my list?

And somewhere between teaching, sequencing, and actually living your life, these tasks either get done at 10pm when you’re exhausted—or they don’t get done at all.

Here’s the truth: your energy belongs in teaching, not chasing follow-ups.

Email automation isn’t about being impersonal. It’s about staying connected with your students without adding more to your already-full plate. It’s about being present when it matters—on the mat—because the behind-the-scenes work is handled.

Let’s talk about four simple automations that can change everything.

1. Welcome New Students Effortlessly

When someone books their first class or joins your email list, they’re excited. They’re ready. Don’t let that momentum fade while you’re busy teaching other classes.

Set up one simple welcome email that sends automatically. Include:

• Your class schedule and how to book
• What to expect (what to bring, arrive early, etc.)
• A warm personal message from you

Why it matters: First impressions set the tone. A thoughtful welcome email makes new students feel seen and prepared—without you lifting a finger every time.

2. Send Gentle Reminders

Life gets busy. Your students mean to come to class, but between work, kids, and everything else, they forget.

An automated reminder 24 hours before class is like a gentle tap on the shoulder: “Hey, you have class tomorrow. We’re holding space for you.”

Why it matters: This one automation reduces no-shows and cancellations significantly. And you never have to remember to send it manually.

3. Keep the Connection Alive

Here’s what happens when students don’t hear from you between classes: you slowly fade from their awareness. Not because they don’t care—just because life is loud.

Set up one monthly email that goes out automatically. Share:

• Class updates or schedule changes
• A simple wellness tip or practice
• A personal reflection or what you’re working on

Keep it short. Keep it real. Keep it consistent.

Why it matters: Regular connection keeps you top of mind. When they’re ready to get back on their mat, they’ll think of you first.

Tools like Mailchimp, ConvertKit, or SutraSuite’s built-in email features make this easy. Write it once, schedule it, and it goes out like clockwork.

4. Follow Up After Class

A quick thank-you email or short feedback form can be sent automatically after each session.

Something simple like: “Thank you for practicing with me today. I’d love to hear—how are you feeling? What would you like more of in class?”

Why it matters: This isn’t just nice—it’s how you build deeper relationships and get insights that make your teaching better. And when it’s automated, it happens every time without you having to remember.

The Real Win: Mental Space

Here’s what changes when you automate these four emails:

You stop carrying that mental load of “Did I remember to…?” You’re not scrambling to send reminders between classes. You’re not feeling guilty about not staying in touch with your list.

Instead, you have space. Presence. Energy for what actually matters.

You show up to teach feeling clear, not scattered.

Quick Action: Pick one email task you repeat every week. Just one. Automate it today.

Maybe it’s class reminders. Maybe it’s your welcome sequence. Maybe it’s that monthly newsletter you keep meaning to send.

Start small. Notice how it feels. Then add another.

Automation isn’t about being less connected—it’s about being more consistently present, both for yourself and your students.

What email task drains your energy the most? I’d love to hear what you’re going to automate first.

Always in your corner,

Alicia H. – SutraSuite Founder